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Factory AI Prevent

Factory AI Prevent is a comprehensive Computerized Maintenance Management System (CMMS) that helps you organize, track, and optimize all your maintenance activities. Streamline your maintenance workflows, manage assets, and ensure compliance with industry standards.

What is Prevent?​

Prevent is designed to replace spreadsheets, paper-based systems, and fragmented maintenance processes with a centralized, digital solution. Built on Reliability Centered Maintenance (RCM) principles, Prevent takes a systematic approach to determining the most effective maintenance strategies for your assets.

RCM-Based Approach​

Factory AI Prevent implements proven RCM methodology to help you:

  • Focus on Asset Functions: Understand what each asset is supposed to do
  • Identify Failure Modes: Determine how assets can fail and why
  • Assess Consequences: Evaluate the impact of failures on safety, environment, operations, and costs
  • Select Optimal Strategies: Choose the most effective maintenance approach for each situation
  • Continuous Improvement: Use data and performance feedback to optimize maintenance decisions

Core CMMS Capabilities​

Prevent provides maintenance teams with comprehensive tools to implement RCM principles:

  • Asset Registry: Maintain detailed hierarchical records of all equipment with component-level tracking
  • Work Order Management: Create, assign, track, and complete maintenance tasks efficiently
  • Preventive Maintenance: Plan condition-based and time-based maintenance strategies
  • Inventory Management: Monitor spare parts, materials, and critical stock levels
  • Purchasing & Procurement: Manage purchase orders, vendors, and receiving processes
  • Component Templates: Standardize asset configurations for consistent maintenance approaches
  • Performance Analytics: Generate reports and insights on maintenance effectiveness
  • Compliance Tracking: Document maintenance activities for regulatory requirements

Key Features​

Asset Registry (RCM Foundation)​

  • Hierarchical Asset Structure: Complete database with unlimited component depth
  • Failure Mode Management: Track potential failures, causes, and consequences
  • Maintenance Procedures: Standard procedures based on RCM analysis
  • Technical Specifications: Detailed equipment parameters and documentation
  • QR Code Integration: Mobile access to asset information and history
  • Component Templates: Standardized configurations for similar equipment

Work Order Management​

  • RCM-Driven Tasks: Work orders based on failure mode analysis
  • Priority Classification: Risk-based prioritization aligned with RCM principles
  • Complete Documentation: Photos, procedures, and technical information
  • Mobile Execution: Field-friendly interface for technicians
  • Performance Tracking: Monitor effectiveness of maintenance strategies

Preventive Maintenance Strategies​

  • Condition-Based Maintenance: Tasks triggered by asset condition
  • Time-Based Maintenance: Scheduled tasks based on RCM intervals
  • Predictive Integration: Links with Predict for condition monitoring
  • Strategy Optimization: Continuous improvement based on performance data
  • Failure Prevention: Proactive maintenance to prevent critical failures

Inventory Management​

  • Critical Spares Identification: RCM-based spare parts strategy
  • Serial Number Tracking: Individual component tracking and warranty management
  • Stock Level Optimization: Based on failure analysis and lead times
  • Location Management: Multi-location inventory with bin tracking
  • Cost Analysis: Total cost of ownership tracking

Purchasing & Procurement​

  • Vendor Management: Supplier relationships and performance tracking
  • Purchase Order Workflow: Multi-step approval and receiving processes
  • Asset Linking: Connect purchases to specific assets and work orders
  • Cost Tracking: Maintenance spend analysis and budget management
  • Receiving Integration: Streamlined receiving with inventory updates

Reporting & Analytics​

  • RCM Performance Metrics: Reliability, availability, and maintainability tracking
  • Failure Analysis Reports: Trending and root cause analysis
  • Cost Effectiveness: Maintenance strategy ROI analysis
  • Compliance Documentation: Regulatory and audit trail reporting
  • Custom Dashboards: KPIs aligned with organizational objectives

Getting Started​

  1. Login to Prevent - Access your CMMS account
  2. Asset Registry - Configure your equipment and facility hierarchy with RCM principles
  3. Work Order Management - Learn to create and manage maintenance tasks
  4. Component Templates - Standardize asset configurations for consistency
  5. Inventory Management - Configure parts, locations, and supplier information
  6. Purchasing & Procurement - Manage purchase orders and vendor relationships
  7. Preventive Maintenance - Set up scheduled maintenance programs
  8. Team Setup - Add users and configure permissions

Who Uses Prevent?​

Maintenance Managers​

  • Plan and schedule maintenance activities
  • Track team performance and resource allocation
  • Generate reports for management and compliance
  • Optimize maintenance strategies and budgets

Maintenance Technicians​

  • Receive and complete assigned work orders
  • Access asset information and maintenance procedures
  • Report issues and update work order status
  • Request parts and materials for repairs

Facilities Teams​

  • Manage building systems and infrastructure
  • Schedule preventive maintenance for critical equipment
  • Track compliance for safety and regulatory requirements
  • Coordinate with external contractors and vendors

Operations Managers​

  • Monitor equipment reliability and availability
  • Track maintenance costs and budget performance
  • Ensure minimal disruption to production schedules
  • Make data-driven decisions about asset lifecycle

System Requirements​

Browser Support​

  • Chrome 90+ (recommended)
  • Firefox 88+
  • Safari 14+
  • Edge 90+

Mobile Support​

  • iOS 13+ (Safari, Chrome)
  • Android 8+ (Chrome, Firefox)
  • Progressive Web App (PWA) capabilities
  • Offline functionality for critical features

Integration Capabilities​

  • REST API for third-party integrations
  • Single Sign-On (SSO) support
  • ERP system integration
  • IoT sensor data integration (with Predict)

CMMS Best Practices​

Getting Started Right​

  • Start with a complete asset inventory
  • Define clear maintenance procedures
  • Set up preventive maintenance schedules early
  • Train your team on the system before going live

Ongoing Success​

  • Regularly review and update maintenance procedures
  • Monitor key performance indicators (KPIs)
  • Continuously improve processes based on data
  • Keep asset information up-to-date

Data Quality​

  • Use consistent naming conventions
  • Maintain accurate part numbers and specifications
  • Document all maintenance activities thoroughly
  • Regular data cleanup and validation

Support & Resources​

  • User Guides: Step-by-step instructions for all CMMS features
  • Training Materials: Video tutorials and best practices
  • API Documentation: Integration guides for developers
  • Technical Support: Contact Factory AI support team

Integration with Predict​

Prevent works seamlessly with Factory AI Predict to provide a complete maintenance solution:

  • Condition-Based Maintenance: Use Predict sensor data to trigger work orders in Prevent
  • Asset Integration: Share asset information between platforms
  • Unified Reporting: Combined maintenance and condition monitoring reports
  • Optimized Scheduling: Balance predictive insights with planned maintenance

Ready to streamline your maintenance operations? Get started with Prevent today.